AI Statement

1. General Overview

This policy governs the permitted and prohibited uses of generative artificial intelligence or Generative Artificial Intelligence (Gen AI), AI-assisted technologies, and language-assistance tools in the preparation, writing, review, editorial handling, and publication of manuscripts submitted to Jurnal Onoma: Pendidikan, Bahasa dan Sastra.

In this policy, the term Editor refers to the Editor or Section Editor assigned to handle the manuscript's editorial process. Editor-in-Chief refers to the highest editorial authority of Jurnal Onoma. Jurnal Onoma Editorial Team refers to all editorial personnel of the journal in accordance with the management structure of Jurnal Onoma: Pendidikan, Bahasa dan Sastra.

This policy forms part of the publication ethics framework of Jurnal Onoma: Pendidikan, Bahasa dan Sastra and is aligned with the Publication Ethics and Publication Malpractice Statement. This policy has been developed with reference to good practices in scholarly publishing, including COPE guidelines, the policies of international scholarly publishers, and relevant publication ethics standards. The purpose of this policy is to uphold integrity, transparency, accountability, confidentiality, and trust in scholarly communication.

The fundamental principle of this policy is that Gen AI, AI-assisted technologies, and language-assistance tools may only be used as supporting tools. Their use must not replace human responsibility, scholarly judgment, critical thinking, ethical accountability, authorship responsibility, peer review integrity, editorial independence, or editorial decision-making.

The use of Gen AI, AI-assisted technologies, and language-assistance tools must be guided by the following principles:

Transparency: The use of Gen AI, AI-assisted technologies, and language-assistance tools must be disclosed when required by this policy, particularly when used in manuscript preparation, research processes, analysis, reporting, or other publication-related activities.
Human accountability: Authors, Reviewers, Editors, and the Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra remain fully responsible for their respective roles, statements, assessments, decisions, and work.
Confidentiality: Manuscripts, Reviewer reports, author responses, data, images, supplementary files, editorial communications, and other unpublished materials must be protected and must not be disclosed through public, insecure, or cloud-based AI tools or unauthorized external systems.
Integrity: Gen AI and AI-assisted technologies must not be used to fabricate, falsify, manipulate, conceal, or misrepresent data, findings, images, citations, references, authorship, peer review, editorial processes, or other scholarly content.
Protection of privacy and intellectual property rights: The use of AI tools must not violate privacy rights, data protection obligations, participant consent, copyright, licensing terms, institutional rules, authors' rights, or third-party rights.
Scholarly responsibility: All AI-generated or AI-assisted outputs must be reviewed, verified, corrected, and approved by the responsible human user before being used in manuscripts, review reports, editorial communications, or publication-related processes.
Editorial independence: Gen AI and AI-assisted technologies must not be used to make, replace, or determine editorial decisions, peer review recommendations, ethical assessments, or post-publication editorial actions.
Protection of the integrity of scholarly publishing: Any use of AI that may compromise research integrity, publication ethics, peer review integrity, editorial independence, or the reliability of the scholarly record may be treated as a publication ethics issue.

Any use or misuse of Gen AI, AI-assisted technologies, or language-assistance tools that violates this policy may be addressed in accordance with the Publication Ethics and Publication Malpractice Statement of Jurnal Onoma: Pendidikan, Bahasa dan Sastra.

2. For Authors

2.1 Permitted Uses

Authors may use Gen AI, AI-assisted technologies, and language-assistance tools to support manuscript preparation in a limited and responsible manner, including to improve language clarity, grammar, spelling, punctuation, readability, formatting, translation, organization of writing, and non-substantive text presentation.

The use of such tools must remain under human oversight. Authors must review, verify, edit, and take full responsibility for all AI-generated or AI-assisted outputs before submitting the manuscript.

The use of Gen AI, AI-assisted technologies, or language-assistance tools must not replace the authors' own scholarly contributions, analysis, interpretation, critical thinking, argumentation, results, discussion, or conclusions.

Authors remain fully responsible for ensuring that the manuscript is accurate, original, complete, consistent with ethical standards, and reflective of their own scholarly work.

2.2 Disclosure Requirements

Authors must disclose any use of Gen AI, AI-assisted technologies, or language-assistance tools in the manuscript. This disclosure covers tools used for language polishing, grammar checking, spelling checking, punctuation checking, paraphrasing, translation, readability enhancement, content organization, reference assistance, programming assistance, data processing assistance, image preparation, or other manuscript-related support.

Jurnal Onoma: Pendidikan, Bahasa dan Sastra requires disclosure of the use of such assistance tools as part of the journal's commitment to transparency in manuscript preparation. This requirement also covers the use of tools for grammar, spelling, and punctuation checking, translation, paraphrasing, language polishing, and similar language-assistance services.

Disclosure of the use of Gen AI, AI-assisted technologies, or language-assistance tools must be included in the declarations section or the statement on the use of assistive technologies in the manuscript, in accordance with the template and author guidelines of Jurnal Onoma: Pendidikan, Bahasa dan Sastra.

If Gen AI, AI-assisted technologies, or language-assistance tools are used, authors must include a statement specifying the name of the tool or service used and the purpose or function of its use. The statement may be written in the language of the manuscript.

Example statement in English:

The authors declare that generative artificial intelligence (Gen AI), AI-assisted technologies, or language-assistance tools were used prudently, not excessively, during the research and preparation of this manuscript. Specifically, [tool/service name 1] was used for [function 1]; [tool/service name 2] was used for [function 2]; and [tool/service name n] was used for [function n]. All AI-generated or AI-assisted content was reviewed, verified, and edited for accuracy, completeness, and compliance with ethical and scholarly standards. The authors accept full responsibility for the final content of the manuscript.

Example statement in Indonesian:

The authors declare that generative artificial intelligence (Gen AI), AI-assisted technologies, or language-assistance tools were used carefully and not excessively during the research and preparation of this manuscript. Specifically, [tool/service name 1] was used for [function 1]; [tool/service name 2] was used for [function 2]; and [tool/service name n] was used for [function n]. All AI-generated or AI-assisted content has been reviewed, verified, and edited to ensure accuracy, completeness, and compliance with ethical and scholarly standards. The authors take full responsibility for the final content of the manuscript.

Authors must specify the name of each tool or service used and the purpose or function of its use. The disclosure statement may be published with the article to ensure transparency.

If Gen AI, AI-assisted technologies, or language-assistance tools were not used in preparing the manuscript, authors may include the following statement if requested by the journal:

The authors declare that no generative artificial intelligence (Gen AI), AI-assisted technologies, or language-assistance tools were used in the preparation of this manuscript.

Or in Indonesian:

The authors declare that no generative artificial intelligence (Gen AI), AI-assisted technologies, or language-assistance tools were used in the preparation of this manuscript.

2.3 Authorship Attribution

Gen AI tools, AI-assisted technologies, and language-assistance tools cannot be listed as authors or co-authors.

Authorship requires human responsibility, accountability, substantive contributions, approval of the final version of the manuscript, and the ability to take responsibility for the accuracy and integrity of the work. AI tools cannot meet these requirements.

Authors must not list AI tools as authors. If the use of a tool is relevant to manuscript preparation or research methods, its use must be disclosed in accordance with this policy and the author guidelines of Jurnal Onoma: Pendidikan, Bahasa dan Sastra.

2.4 Use in Research Methods, Data Analysis, and Code

If Gen AI or AI-assisted technologies are used as part of research methods, data analysis, data processing, programming, instrument development, intervention design, literature mapping, classification, predictive modeling, visualization, or other substantive research activities, authors must clearly explain their use in the methods section.

The explanation must include the tool's name and version, if available; the developer or manufacturer, if relevant; the purpose of use; the process or workflow of use; the types of inputs and outputs used; the extent of human verification; and any limitations or risks relevant to the validity, reliability, transparency, and reproducibility of the research.

AI-assisted code, analyses, classifications, visualizations, or outputs must be verified by the authors. The same standards of validity, reliability, reproducibility, transparency, and ethical compliance apply whether or not AI is used.

If requested by the journal, authors must provide supporting documentation, prompts, outputs, logs, code, original files, or other records relevant to the use of AI in the research process.

2.5 Use in Images, Tables, and Visual Materials

The use of Gen AI to create or modify images, figures, tables, graphical abstracts, or other visual materials is prohibited unless such use forms part of the research methods or is explicitly permitted by the journal for non-misleading explanatory purposes.

AI-generated or AI-assisted visual materials must not be used to fabricate, falsify, misleadingly enhance, conceal, or manipulate research data or evidence.

If AI-generated or AI-assisted images, figures, tables, or graphical materials form an integral part of the research or manuscript, authors must provide a detailed explanation in the methods section, figure captions, or a relevant statement.

The explanation must include the tool used, the purpose of use, the creation or modification process, the extent of human review and verification, compliance with the tool's usage policies and licensing terms, and appropriate attribution where required.

The journal may request unprocessed original files, prompts, outputs, documentation, or other supporting materials to assess the integrity of AI-assisted visual content.

2.6 Prohibited Uses for Authors

Authors must not use Gen AI, AI-assisted technologies, or language-assistance tools to:

generate scholarly content that replaces the authors' own intellectual contributions;
fabricate, falsify, manipulate, or misrepresent data, findings, analyses, results, or conclusions;
generate, insert, suggest, or use citations and references that are false, inaccurate, irrelevant, unverifiable, nonexistent, fabricated, or misleading;
cite sources that the authors have not read, verified, or checked for relevance and accuracy;
generate misleading paraphrases intended to conceal plagiarism, excessive similarity, duplicate publication, or inappropriate text reuse;
manipulate citations, citation contexts, reference lists, or citation relevance;
create, alter, enhance, or manipulate images, figures, tables, or graphical materials in a misleading manner;
generate author contribution statements, ethics statements, conflict of interest statements, funding statements, data availability statements, or other declarations that do not reflect the actual circumstances;
insert hidden prompts, hidden instructions, invisible text, machine-directed messages, or similar content intended to influence AI-assisted screening, editorial handling, peer review, indexing, or post-publication evaluation;
misrepresent the role of AI or language-assistance tools in manuscript preparation, analysis, writing, translation, or reporting; or
submit AI-generated or AI-assisted content without adequate human verification, editing, and responsibility.

3. For Reviewers

3.1 Limited Permitted Uses

Reviewers may use Gen AI, AI-assisted technologies, or language-assistance tools only for limited language support in preparing review reports, for example, to improve the grammar, spelling, clarity, readability, or structure of comments previously written by the Reviewers themselves.

Such tools may assist in presenting Reviewers' comments but must not replace the Reviewers' own scholarly judgment, critical evaluation, ethical considerations, or recommendations.

3.2 Prohibited Uses and Confidentiality

Reviewers must not use Gen AI, AI-assisted technologies, or language-assistance tools to independently review, evaluate, interpret, analyze, critique, or determine the scholarly merit of manuscripts submitted to Jurnal Onoma: Pendidikan, Bahasa dan Sastra

Peer review assessments must be conducted personally by the invited Reviewers, based on their expertise, academic judgment, and ethical responsibility.

Reviewers must not upload manuscripts, data, images, tables, supplementary files, author responses, review invitations, review forms, or other confidential peer review materials to public, insecure, or cloud-based AI tools or unauthorized external systems.

If Reviewers are uncertain whether a tool provides adequate confidentiality and data protection safeguards, they must not use that tool for confidential manuscript content or review materials.

3.3 Responsibility and Disclosure

Reviewers remain fully responsible for the content, accuracy, fairness, confidentiality, and integrity of the review reports they submit, including any parts prepared with the assistance of AI or language-assistance tools.

If AI or language-assistance tools are used beyond basic manual editing of a review report, Reviewers should disclose this to the Editor, including the general purpose of their use.

Suspected use of Gen AI, AI-assisted technologies, or language-assistance tools by Reviewers in ways that compromise confidentiality, privacy, peer review integrity, or independent scholarly judgment may be treated as a breach of peer review confidentiality and publication ethics.

4. For Editors and the Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra

4.1 Limited Permitted Uses

Editors and the Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra may use AI tools that operate locally, offline, privately, securely, or under the journal's control only for limited supporting purposes within the editorial workflow, provided that confidentiality, privacy, data protection, access controls, protection of intellectual property rights, editorial independence, and human accountability are maintained.

Permitted supporting uses may include language polishing of non-confidential editorial text, grammar checking, spelling checking, formatting assistance, organization of editorial notes, administrative support, technical screening support, support for background literature searches, or improvement of the clarity of editorial communications.

Such use must not compromise confidentiality, privacy, intellectual property rights, editorial independence, peer review integrity, or the integrity of the editorial process.

4.2 Prohibited Uses

Editors and the Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra must not use Gen AI, AI-assisted technologies, or language-assistance tools to make editorial decisions, determine whether a manuscript should be accepted or rejected, replace scholarly judgment, replace ethical considerations, determine research validity, assess Reviewers' recommendations without human judgment, or generate final editorial decisions.

Editorial decisions must be made by human Editors based on academic expertise, peer review outcomes, editorial judgment, ethical considerations, and journal policies.

Gen AI must not be used to replace editorial independence, ethical considerations, conflict of interest assessments, assessments of suspected misconduct, peer review assessments, or post-publication editorial actions.

4.3 Confidentiality and Accountability

Editors and the Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra must not upload submitted manuscripts, Reviewer reports, author responses, data, images, supplementary materials, editorial notes, editorial correspondence, decision letters containing confidential manuscript content, or other confidential editorial materials to public, insecure, or cloud-based AI tools, AI-assisted technologies, language-assistance tools, or unauthorized external systems.

If local, offline, private, secure, or journal-controlled AI tools are used for confidential editorial materials, the Editor or the Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra must ensure that those tools operate with adequate safeguards for confidentiality, privacy, data protection, access controls, and intellectual property rights. The use of such tools must not result in the unauthorized disclosure, storage, reuse, transfer, or use of manuscript-related content for system training.

Editors remain fully responsible for the editorial process, editorial assessments, final decisions, and communication with authors.

5. Confidentiality, Privacy, and Intellectual Property Rights

All parties involved in the publication process must protect the confidentiality of manuscripts, data, images, supplementary files, Reviewer reports, author responses, editorial communications, and other unpublished materials.

Confidential materials must not be uploaded, copied, shared, processed, translated, corrected, summarized, analyzed, or disclosed through public, insecure, or cloud-based Gen AI tools, AI-assisted technologies, language-assistance tools, or unauthorized external systems.

The use of AI tools and language-assistance tools must not violate copyright, licensing terms, data protection obligations, privacy rights, institutional rules, participant consent, authors' rights, or third-party rights.

6. AI-Related Misconduct

The following actions may be considered AI-related breaches of publication ethics:

failing to disclose the use of Gen AI, AI-assisted technologies, or language-assistance tools when disclosure is required;
misrepresenting the role of AI or language-assistance tools in manuscript preparation, research methods, analysis, translation, or reporting;
using AI to fabricate, falsify, manipulate, or misrepresent data, findings, images, figures, tables, author contributions, or declarations;
using AI to generate, insert, suggest, or use citations and references that are false, inaccurate, irrelevant, unverifiable, nonexistent, fabricated, or misleading;
using AI-generated citations or references without verifying that the sources actually exist, are accurate and relevant, and support the claims in the manuscript;
using AI to manipulate citations, citation contexts, reference lists, or citation relevance;
using AI to conceal plagiarism, excessive similarity, duplicate publication, unethical authorship practices, or inappropriate text reuse;
using AI to create, alter, enhance, or manipulate images, figures, tables, or graphical materials in a misleading manner;
inserting hidden prompts, hidden instructions, invisible text, machine-directed messages, or other content intended to manipulate AI-assisted screening, review, editorial handling, indexing, or evaluation;
the use of AI by Reviewers to review, evaluate, interpret, analyze, critique, determine scholarly merit, or replace the Reviewers' independent scholarly judgment;
the use of AI by Reviewers in ways that compromise confidentiality, privacy, peer review integrity, or independent scholarly judgment;
the use of AI by Editors or the Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra to make, replace, or determine editorial decisions;
uploading confidential manuscripts, review materials, author responses, data, images, or editorial communications to public, insecure, or cloud-based AI tools or unauthorized external systems;
using local, offline, private, secure, or journal-controlled AI tools without adequate safeguards for confidentiality, privacy, data protection, access controls, or intellectual property rights when confidential editorial materials are involved; and
any other use of AI that compromises confidentiality, transparency, authorship responsibility, peer review integrity, editorial independence, research integrity, publication ethics, or the integrity of scholarly publishing.

7. Compliance and Accountability

Non-compliance with this policy, including any form of AI-related misconduct, may result in editorial action in accordance with the Publication Ethics and Publication Malpractice Statement.

Depending on the nature, severity, and timing of the misconduct, the journal may take one or more of the following actions:

request clarification from the authors, Reviewers, Editors, or Editorial Team of Jurnal Onoma: Pendidikan, Bahasa dan Sastra concerned;
request revisions, a Correction, an Erratum, a Corrigendum, or additional disclosure;
request supporting documentation, prompts, outputs, logs, original files, or records of AI use;
reject the manuscript before or during peer review;
suspend the editorial or publication process;
decline or discontinue a Reviewer's involvement;
publish a Correction, an Erratum, a Corrigendum, an Expression of Concern, an article retraction (Article Retraction), an article removal (Article Removal), an article replacement (Article Replacement), or another editorial notice for published articles;
refer the matter to the authors' institutions, ethics committees, funders, or relevant authorities where necessary; or
take other editorial actions necessary to protect the integrity of scholarly publishing.

The journal's response to AI-related issues will be based on editorial judgment, the available evidence, the severity of the issue, and its impact on confidentiality, research integrity, publication ethics, peer review integrity, editorial independence, and the integrity of scholarly publishing.

8. Relationship with the Publication Ethics and Publication Malpractice Statement

This policy forms part of the publication ethics framework of Jurnal Onoma: Pendidikan, Bahasa dan Sastra. Any matters not specifically addressed in this policy will be handled in accordance with the Publication Ethics and Publication Malpractice Statement, author guidelines, peer review policy, and other relevant journal policies.

In cases of suspected AI-related misconduct, the journal may follow the procedures for handling suspected breaches of research and publication ethics, complaints and appeals, Correction, Erratum, Corrigendum, Expression of Concern, Article Retraction, Article Removal, Article Replacement, and other editorial actions as described in the Publication Ethics and Publication Malpractice Statement.

9. Policy Review

Jurnal Onoma: Pendidikan, Bahasa dan Sastra periodically reviews and updates this policy in line with developments in Gen AI technology, COPE recommendations, relevant publication ethics standards, and best practices in scholarly publishing.

References